Advantages and Disadvantages of Planning/How to avoid failures of planning

BMGT 364

RESPOND TO CLASSMATES DISCUSSION POSTS

Learning Activity #1 – Theme 1

The 21st century manager is the person tasked to implement the leaders vision and mission for the organization.  The manager does this with the help of Fayols theoretical framework known as the four pillars of management: planning, organizing, leading, and controlling.  This week, we begin our examination of the four pillars of management with the first function, planning. (DO NOT RESPOND TO THIS, RESPOND TO CLASSMATE RESPONSES BELOW)

1. Jodianne Aguirre posted Nov 6, 2017 9:59 AM

  • A       few articles that discussed the pros and cons of planning were:
  • Advantages       and Disadvantages of Planning/How to avoid failures of planning.        This article focused on the importance of involving others in planning.
  • The       Disadvantages of Planning, which focused on how planning can fail.
  • The       value of business planning before start-up-A decision-theoretical       perspective, which compared the use and lack of a business plan.

Advantages and disadvantages of planning

Some of the advantages of using the planning functions in management are that it establishes an objective and helps to find out what obstacles are there in the way of business during the course of operation (MSG experts, 2017).  The planning function helps managers and employees in setting a goal and working towards achieving that goal.   Also, planning gives managers the opportunity to choose an alternative course of action (MSG experts).  Planning gives managers the opportunity to examine the big picture and implement a plan of action for any situation that may arise.  Most managers will agree that derivation plans are sub plans or secondary plans which help in the achievement of the main plan (MSG experts).  Additionally, the function of planning also help managers to organize and staff accordingly.  It alleviates wasting of resources minimizes uncertainties and creates a competitive edge (MSG experts)

Disadvantages of planning

Planning is a great tool for a successful business, but it has its disadvantages.  Planning can limit the freedom of employees to explore and express new ideas.  They may feel compelled to stay within the limits of the plan.  Additionally, planning may be more tailored to the person making the plan rather than to the needs of the business (MSG experts).  Planning can also be “time consuming”, and not effective in time critical situations.  Another down side to planning is that you can never plan for every possible outcome; therefore, planning does not always provide a concrete disposition.  Furthermore, managers as well as employees may become complacent or too comfortable with their plan which can cripple the potential to do more.

A manager may use the advantages of planning to his or her benefit by making proper planning a continuous principle of their organization.  Managers may use planning to educate employees giving them a sense of direction (Advantages and disadvantages of planning/how to avoid failure of planning, 2017).  Planning is beneficial if employees feel they are included in the process and will be more likely to work towards accomplishing the plan.  Planning brings to light some possible obstacles that an organization may face in the future; therefore, managers can use that knowledge to put in place a solution to avoid that obstacle.  For example, if a company is planning on doing fireworks for the customers on 4th of July, one obstacle might be the chance of having a fire; solution would be to have fire extinguishers available.   On the other hand, the disadvantages of planning can be used as an advantage to managers.  One of the disadvantage of planning is that it limits the freedom of employees.  Limiting freedoms to an extent provides more control in an organization.  A healthy level of control is necessary in the workplace, lack of accountability may cause poor implementation (Richard, 2017).  Taking away some flexibility and giving limits can prevent a company from being in chaos.  Additionally, mangers are aware that relying on plans may cause an organization to become complacent; therefore, when the competitors get comfortable with their planning and application of that plan, managers can catch them off guard by doing something unexpected.  Also, another disadvantage of planning is the act of planning itself, it is time consuming.  Therefore, managers can rest assure that new ventures launched with business plans do not subsequently outperform ones launched without them (Lange, Mollou, Pearlmutler, Singh, and Bygrave, 2007).  So managers can use that time to do two projects at once.

Management Study Guide.  MSG experts (2017).  Retrieved from https://managementstudyguide.com/planning.

Advantages and disadvantages of planning/How to avoid failure of planning, 2017.  Retrieved from https://accounthearing.com/about

Richard, L. (2017).  The Advantages of business planning.  Retrieved from https://smallbusiness.chron.com/disadvantages

Chwolka, A.C. and Raith, M.G. (2012).  The value of business planning before start –up-a decision-theoretical perspective.  Retrieved from Lange, J.E., Mollou, A., Pearlmutter, M., Singh, S., and Bygrave, W.D. (2009).  Venture capital, 9.  Retrieved from www.sciencedirect.com/ezproxy.umuc.edu.science

2. Wendy Latimer posted Nov 7, 2017 9:53 PM

There are many pros and cons that an organization should consider before using the planning function.   The structure of the organization may have an impact and sway the planning activities.  The purpose of planning is to develop creative/innovative policies and to guide an organizations activities.  A manager in any type of organization, including an agile one, can use the planning function.

The pros to planning are that it promotes team involvement, helps control costs, provides education and eliminates duplication.  It also enhances the efficiency of other managerial functions and provides and effective basis of control.  Planning helps facilitate in the rapid growth in technology and it assists with the waste of resources.  An agile manager may use planning to their advantage by creating and refining specific initiatives that work towards the vision of their company.  (Bull 2015) They will embed continuous improvement into the process, inspect and measure impacts, and budget for the initiatives.  If the correct resources, time, research, and personnel are involved in the planning processes, it can provide great value to an organization.

The cons to planning are, that it is hard to forecast and predict.  So you can plan and still not have the desired outcome.  It takes time to plan and many things are considered when planning.  The resources, procedures, past history are all parts of consideration.  Plans become rigid and there can be no flexibility or solution when things go off course.  Planning can provide a false sense of security.  In business planning, not involving the key stakeholders or decision makers in your planning can be detrimental to your plan.  You want people who not only are creative and have stake in the plan, but the appropriate people to authorize your plan. Another way to sabotage a plan is by spending too much time on the non- essentials.  Last, but not least, your plan can be great, but without proper execution, it will not be successful!  (Richards 2017)  An agile manager may see planning as unnecessary steps or may lose sight of what they are trying to achieve. (Bull 2015)  So if you do not manage the time, resources, personnel and do not perform proper research, the planning function could be useless to your organization.

To be successful in planning, allow flexibility, provide lots of research to back up your predictions and forecasts, also make good use of your resources.  It is good practice to include your keystakeholders in your planning activities and to get approvals at the various stages within your plans.

References:

Advantages and Disadvantages of Planning/ How to Avoid Failure of Planning.  2017 November 7 Retrieved from: https://accountlearning.com/advantages-and-disadvantages-of-planning-how-to-avoid-failure-of-planning/

Harrin, Elizabeth. 2017 November 3.  Pros and Cons of 3 Project Organizational Structures.  Retrieved from: https://www.thebalance.com/pros-and-cons-of-project-organizational-structures-4105214

Richards, Leigh.  2017. The Disadvantages of Business Planning.  Retrieved from:  http://smallbusiness.chron.com/disadvantages-business-planning-2541.html

Leybourn, Evan. 2016, November 15. Corporate Strategic Planning in an Agile Organization. Retrieved from:  http://theagiledirector.com/article/2016/11/15/corporate-strategic-planning-in-an-agile-organisation/

Bull, Nick. 2015, November 25.  5 advantages and disadvantages of agile project management.  Retrieved from:  https://www.linkedin.com/pulse/5-advantages-disadvantages-agile-project-management-nich-bull

Learning Activity #2 – Theme 2

There are several elements that result from the planning stage but for our purposes we will focus on the development of long-term and short-term goals.  Long-term goals are set by the owners, leaders or upper management depending on the structure, size or type of organization.  Long-term goals reflect the big-picture goals and objectives are directly related to the purpose and vision that the leaders and owners develop.  In todays change-dominated business environment long-term goals are set to be accomplished in 2-3 years time as opposed to the previous centurys 5-10 years.

Long-term goals are often created through planning and strategizing.  The process begins with the vision and mission of the business.  To understand the concepts of vision and mission and their role in the process, you will take the role of the leader and formulate the vision and mission of an organization.

  • Create      a vision statement and mission statement to fit the company described      below.  Make sure to explain why the vision statement and mission      statement fit the company. Be sure to use the course readings in your      response to support your reasoning. (DO      NOT REPOND TO THIS, RESPOND TO CLASSMATE RESPONSES BELOW).

1. Debra Schrager posted Nov 7, 2017 10:22 AM

All,

The vision and mission statement for a company will help to provide a clear picture of the companies goals.  These statements will help employees by into the company and show customers why you do what you do.  According to Malik Sharrieff, “One of the most important efforts a new business can undertake is developing a strategic planning vision statement.” (Malik Sharrieff, ND)  The vision statement should help explain why a company does some thing.

For the Long-Lasting Boots store (LLB), The following is the vision statement that I created.

“Our vision is to become the South West’s largest seller in the footwear market.  We pride ourselves on making footwear for the whole family.”

Mission statements expand on the vision statement and help explain how a company will achieve the vision of the leadership.  “A company’s mission statement is more specific than a vision statement. While the audience for a vision statement extends 360 degrees around the company, the audience for a mission statement is the company’s customers.” (Marilyn Lindblad, ND)  This statement should allow a customer a glimpse into your values, ideas, and how your company helps them. In the LLB scenario, I came up with the following mission statement.

“We feel that the footwear industry has lost the desire to build shoes that last.  That is why Long-Lasting Boots opened our doors in 1991, we are focused on making comfortable, high quality, dependable, and long lasting footwear.  We want everyone to have footwear that will not wear out before their supposed to.  By focusing on the customer’s needs and With a high focus on craftsmanship, we believe that our products will have an increased lifespan, reducing the long-term cost to families.”

2. Johnnita Richards-Redd posted Nov 7, 2017 8:18 PM

Last edited: Tuesday, November 7, 2017 8:27 PM ESTMission Statement:  To exceed customer expectations by providing a broad line of high quality boots for the varied needs of all members of the family.

The mission statement should be centered around an organization’s core values and mission.  The time frame focused on is the present leading to the future.  It clarifies the purpose and primary, measurable objectives of the organization (Hawthorne, n.d.).  The statement is fitting in that it describes what the company does and how it intends on getting where it wants to be.

The vision statement talks about the future.  It outlines where you want to be (Mission Statement, n.d.).  It communicates a company’s goals at the highest level and should be aspirational and inspirational (Lindblad, n.d.).  Vision statements also serve as the foundation for the corporate mission, strategies and tactics for achieving success (Sharrieff, n.d.).  The statement is fitting in that it clearly defines where the company wants to be.

Both should stand the test of time but should be reviewed regularly to ensure that they accurately reflect the companys core business.

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